10 Top Tips for Hosting Zoom Meetings Like a Pro – Digital Services Lab – Best Zoom Alternative to Set Up a Meeting

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– Step 2. Completed by the person who will do the scheduling (i.e. the assistant)

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Also, as you are getting ready, allow a few extra minutes to go to the restroom, have a snack, brush your teeth and show up as the pro you are -more on that on Tip 4. Get your Zoom ready, and try to avoid re-starting your device or opening huge files that can drive your tech crazy. Always welcome the participants.

Provide clarity in regards to the duration of the call, and stick to it -believe it or not, people have lives outside Zoom. All these little details will make a big difference when it comes to setting the standards for professional calls. You could also have someone on your team taking notes of the main points, or you can create a file to share once the meeting is over. Considering you are representing your organisation, showing up looking fresh and neat also sets the tone for the meeting.

Try your best to keep a good posture -no slouching or legs on the chair, please! However, if you are hosting and you see your team members doing this, it may indicate they are feeling unengaged. Take this as your cue for interacting more. As a rule of thumb, your background should be plain or convey a professional look. If you are working from your bedroom, make sure the angle of your camera is not showing it!

When it comes to lighting, the most important thing is to avoid having a window on your background. Ideally, your light source would come from behind your computer, not your back. Your face needs to be lit up evenly if at all possible to prevent strong shades and crazy angles. If you are working from a room with no natural sunlight, or have night meetings, you can consider purchasing a selfie ring light.

It will save you a hundred headaches trying to get your message across. Having a microphone also signals professionalism -like…if you have a mic, you must be a savvy-Zoom-caller! The reason for this is the built-in cameras of most devices come with a wide-angle lens that tends to distort shapes that are really close to it. Keep track of timing and flow. As mentioned before, if you see your colleagues slouching your delivery is probably a bit heavy. However, being considerate and keeping meetings short if done in the afternoon is a good way of preventing Zoom-burnout.

Creating touchpoints and interactions with your attendees will keep your call entertaining and engaging. Apart from following the schedule, timing and flow, you can create polls to help you gain insight into the pulse of the chat. Zoom provides an easy way to set polls with multiple choices that you can save as templates and keep using over time. It may seem impossible to nail this as the boundaries between intimacy and work-life pretty much disappeared during You can leave a kind note on your door, or ensure someone else can pick you food delivery.

If anything comes up -which happens as this is real life- simply turn your video off for a minute, take care of business and then get back to focus on what matters.

Your attendees can and will notice if your mind is wandering and you are not in the moment, so set the example and stay present. Your team will thank you! As you can see, many of these tips apply to both hosts and participants. And still you, as the person managing the call, are responsible for holding the space and staying on track. I’ll show you how to set up a Zoom video call and a few other tips.

You can add a virtual background and cleanup your appearance, for example. If you’re on a PC, download and install the app from Zoom’s website. You can also get it for iPhone , Android and Mac. Click the “sign in” button. Type in your credentials, or create an account if you don’t have one yet. When Zoom asks you for permission to access your computer’s microphone, choose yes. Hit the arrow to the right of the “stop video” option in the bottom left corner of the Zoom app.

Select “choose virtual background. Note: some computers don’t support this. Zoom can also make you look a little bit better than usual. In the settings window open the “video” section and click “touch up my appearance” if you want. Visit Zoom’s website and log-in. Click the “host a meeting” button near the top right corner. Select “with video off,” “with video on” or “screen share only. If the app is installed, it will try to launch it. Just hit cancel if you want to use the browser.

Here are some of Zoom’s recommended anti-ZoomBomb protocols: Open the web settings and find “who can share? From the web settings, make sure the “allow removed participants to rejoin” box is turned off. Make sure that people don’t share unwanted files in Zoom’s included chat room for video calls. Find the “file transfer” in the web settings and check the “only allow specified file types” box.

From there, you can enter file extensions like. VIDEO



Jun 01,  · Sign into the Zoom web portal as an administrator with the privilege to edit account settings. In the navigation panel, click Account Management then Account Settings. Click the Meeting tab. Under In Meeting (Basic), verify that the Co-host setting is enabled. If the setting is disabled, click the toggle to enable it. Feb 09,  · Refresh the screen so you see the updates. Create an event with Zoom meeting, click More Options. Add the Title of the event, Date, Time, Guests, and any other Google Calendar options. Click Make it a Zoom Meeting and choose the person you are scheduling for (the person who should own the room (i.e. your superivisor). Mar 04,  · The alternative host can start the meeting on the host’s behalf. This user will receive an email notifying them that they’ve been added as an alternative host, with a link to start the meeting. If this email notification is disabled in the Zoom web portal, the alternative host will not receive an email to start the meeting.


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